Article VI - Meetings Revised, Adopted February 15, 2011

Revised, Adopted November 18, 2002

Section X Revised, Adopted April 15, 2008



  Article I - Name

The name of this organization shall be KYANA Geological Society, Inc.

Article II - Purposes

Section I          

To provide educational, recreational, and social opportunities to those interested in the subjects of Geology, Mineralogy, Archaeology, Paleontology, the Lapidary Arts, and other subjects related to the Earth Sciences.

Section II        

To cooperate with educational and scientific institutions and other clubs engaged in increasing the knowledge and public interest in the Earth Sciences and in the conservation of our natural resources.

Section III

To provide a means for exhibiting collections at public gatherings.  

Section IV

To establish and maintain a close association with a Federation of Earth Science societies.

In order to meet the organizational test for exemption under section 501(C) (3), your organizational document, Articles of Incorporation, must be amended to include the following provisions.

Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (C) (3), of the Internal Revenue Code or corresponding section of any future tax code.

No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on, (a) by an organization exempt from federal income tax under section 501 (C) (3) of the Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (C) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (C) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.




Article I - Membership

Section I

            There shall be (3) three classes of membership: A. Single, B. Family, C. Student. The qualifications for each membership shall be as follows:

A.     Single membership

Any person engaged in the hobby of rock hounding and (or) interested in the objectives and purposes of the organization.

B.     Family membership

Two or more people constituting a household, the members of which are rock hounds interested in the objectives and purposes of the organization.

C.     Student membership

Any full time student interested in the Earth Sciences and this organization.

Section II

            Any person may become a member of the KYANA Geological Society by paying dues appropriate for the category to which he/she belongs.

Section III       

            Any member may be suspended for just cause at the sole discretion of the Board of Directors, provided the member shall be given a hearing at a regular meeting of the Board of Directors before final action is taken.

Article II - Management

Section I

Management of the organization shall be vested in the Board of Directors. The said directorate each year shall consist of all elected officers, the two immediate past presidents, editor of the newsletter, show chairperson, and four (4) at large directors.

The directors shall hold office for a period of 2 years, two being elected each year, by popular vote at the annual election of officers.

The newsletter editor, appointed by the president, shall serve at the discretion of the Board of Directors.

Section II       

The officers of this organization shall be president, vice-president, secretary, and treasurer. One and the same person may hold the offices of the secretary and treasurer.

Section III       

            In the event that any office or directorship shall become vacant, the membership at its next regular scheduled meeting will fill this vacancy by majority vote.

Section IV      

Any officer or director whose absence impairs the operation of the society shall be suspended as an officer or director unless he shall have just cause for his absence. The

Majority of the Board of Directors shall determine just cause, after such officer has been given an opportunity to be heard by the Board of Directors. A vacancy so occurring shall be filled as provided in Article II, Section III. 

Article III – Duties of Officers  

Section I – President

            The President shall supervise the executive affairs of the organization and make an annual report to the general membership. The president will preside at all meetings of the organization and shall be chairman of the Board of Directors. He/she shall be an ex-officio member of all committees without power to vote except in the case of a tie. The President will not chair the nominating committee.  The President shall appoint a Corporate Agent.

Section II – Vice-President

            The Vice-President will perform the duties of the President in his/her absence. The Vice-President shall be the program chairperson.

Section III – Secretary

            The Secretary shall keep minutes of the regular meetings and the meetings of the Board of Directors.  The Secretary will be responsible for all official records and shall perform such other duties as may be assigned by the President or the Board of Directors.

Section IV – Treasurer

            It shall be the duty of the Treasurer to receive and disburse all funds of the organization and to keep an accurate account of all receipts and expenditures.  He/she shall make a report at each regular meeting of the organization. The Treasurer shall render a complete report of receipts and disbursements for the year at the Annual Meeting.  The Treasurer shall pay all bills at the direction of the President or the Board of Directors. The Treasurer’s books shall be open for inspection at all times by the Board of Directors.

Section V – Newsletter Editor

            It shall be the duty of the Editor of the newsletter to furnish notification of meetings and news of the organization and federation(s) to the membership, exchange newsletters with other societies and other persons who from time to time request this.  Sufficient funds shall be set aside to cover the necessary expenses of the newsletter.

            Article IV – Board of Directors

Section I

            It shall be the duty of the Board of Directors to carry on the purposes of the organization within the provisions of the articles of incorporation and the by-laws.

Section II

            The Board of Directors shall have general charge of management and control of the affairs, funds, and property of the organization.

Section III

            The Board of Directors shall meet for the transaction of business at least once every four months or at any time the President or three (3) members of the Board request such a meeting to be called.

Section IV

The Board of Directors, through the President, shall render an annual report at the annual meeting.

Section V

            Fifty percent (50%) of the Board of Directors shall constitute a quorum thereof, and the majority of those present shall rule. Any proposed expenditure that exceeds two hundred fifty dollars ($250.00) will be brought before the Board of Directors for consideration. The Board of Directors shall then make it’s recommendation for or against the expenditure to the general membership at the regular meeting. Final approval of the expenditure shall be submitted to a majority vote of the general membership.

Article V – Committees

Section I

            The President shall decide upon the committees deemed proper and necessary to fulfill the objectives and purposes of the Society.

Section II

            All committees shall be appointed by the President.

Article VI – Meetings

Section I

            The annual meeting of the Society shall be held during the month of January of each year at such place as may be designated by the Board of Directors.

Section II

            General meetings of the organization shall be held monthly.  Meeting date, time, and place will be determined by the Board of Directors.

Section III

            Special meetings of the organization may be called by the President, Board of Directors or twenty percent (20%) of the members in good standing.

Section IV

            Twenty percent of the membership (in good standing) shall constitute a quorum for the transaction of business at any general meeting of the organization.

Article VII – Nomination and Election of Officers and Directors

Section I

            The election of officers and directors of the organization shall take place at the November general meeting.  Officers and directors shall be installed at the Annual Meeting in December.

Section II

            Three months prior to the annual meeting the President shall appoint a committee of three members in good standing as a nominating committee.  The President will name one to be the chairperson. The nominating committee shall nominate one candidate for each office to be filled at the annual election. Nominations may be made from the floor by any member in good standing at the election meeting.

Section III

            The nominee receiving the greatest number of votes for any given office shall be elected thereto.  In the event of a tie vote for any office, the outgoing President shall decide the election for that office.  Said President shall vote only in the event of a tie.

Section IV

            The offices to be filled through vote of electorate are (1) President (2) Vice-President (3) Secretary (4) Treasurer and (5) such Directorates as may be vacated at the annual meeting by expiration of term of office.

Article VIII – Dues

Section I

            The dues of respective membership shall be: (A) Single Membership$15.00 per year, (B) Family Membership $20.00 per year, (C) Student Membership $10.00 per year, each payable on January 1, in advance and in full.

A.      Any member who fails to pay the appropriate dues after three months shall be automatically suspended from membership.

B.      It shall be the duty of the Treasurer to submit to the newsletter editor a written list showing all members who are in good standing as of March 31, so the Editor may update the address list.

C.      Any member suspended for failure to pay their dues may be reinstated by action of the Board of Directors upon specific request of the suspended member.

Article IX – Amendments

By-laws or articles of incorporation may be amended at any general or special meeting of the organization by two/thirds of the members present provided there is a quorum.  Notice of the proposed change shall be given by publishing said proposed amendment in the KYANA Gemscoop prior to the meeting in which the change is to be considered.

Article X

Upon the Dissolution of the KYANA Geological Society, any funds remaining after all bills are paid will be given to the Ben E. Clement Mineral Museum in Marian, Kentucky. If this organization does not exist, then the Falls of the Ohio Endowment Fund will be the beneficiary.