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Article VI - Meetings Revised, Adopted February 15, 2011 Revised, Adopted November 18, 2002 Section X Revised, Adopted April 15, 2008 The name of this organization shall be KYANA Geological
Society, Inc.
Article II - Purposes Section I
To
provide educational, recreational, and social opportunities to those interested
in the subjects of Geology, Mineralogy, Archaeology, Paleontology, the Lapidary
Arts, and other subjects related to the Earth Sciences. Section II
To
cooperate with educational and scientific institutions and other clubs engaged
in increasing the knowledge and public interest in the Earth Sciences and in the
conservation of our natural resources. Section III To provide a means for exhibiting collections at public
gatherings. Section IV To
establish and maintain a close association with a Federation of Earth Science
societies. In
order to meet the organizational test for exemption under section 501(C) (3),
your organizational document, Articles of Incorporation, must be amended to
include the following provisions. Said
organization is organized exclusively for charitable, religious, educational,
and scientific purposes, including, for such purposes, the making of
distributions to organizations that qualify as exempt organizations under
section 501 (C) (3), of the Internal Revenue Code or corresponding section of
any future tax code. No
part of the net earnings of the organization shall inure to the benefit of, or
be distributable to its members, trustees, officers, or other private persons,
except that the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in the purpose clause hereof. No
substantial part of the activities of the organization shall be the carrying on
of propaganda or otherwise attempting to influence legislation, and the
organization shall not participate in, or intervene in (including the publishing
or distribution of statements) any political campaign on behalf of any candidate
for public office. Notwithstanding any other provision of this document, the
organization shall not carry on any other activities not permitted to be carried
on, (a) by an organization exempt from federal income tax under section 501 (C)
(3) of the Internal Revenue Code, corresponding section of any future federal
tax code, or (b) by an organization, contributions to which are deductible under
section 170 (C) (2) of the Internal Revenue Code, or corresponding section of
any future federal tax code. Upon
the dissolution of the organization, assets shall be distributed for one or more
exempt purposes within the meaning of section 501 (C) (3) of the Internal
Revenue Code, or corresponding section of any future federal tax code, or shall
be distributed to the federal government, or to a state or local government, for
a public purpose. Any such assets not disposed of shall be disposed of by the
Court of Common Pleas of the county in which the principal office of the
organization is then located, exclusively for such purposes or to such
organization or organizations, as said court shall determine, which are
organized and operated exclusively for such purposes. Article I - Membership Section I
There shall be (3) three classes of membership: A. Single, B. Family, C.
Student. The qualifications for each membership shall be as follows: A.
Single membership Any person engaged in the hobby of
rock hounding and (or) interested in the objectives and purposes of the
organization. B.
Family membership Two or more people constituting a
household, the members of which are rock hounds interested in the objectives and
purposes of the organization. C.
Student membership Any full time student interested in
the Earth Sciences and this organization. Section II
Any person may become a member of the KYANA Geological Society by paying
dues appropriate for the category to which he/she belongs. Section III
Any member may be suspended for just cause at the sole discretion of the
Board of Directors, provided the member shall be given a hearing at a regular
meeting of the Board of Directors before final action is taken. Article II - Management Section I Management of the organization shall be vested in the Board of
Directors. The said directorate each year shall consist of all elected officers,
the two immediate past presidents, editor of the newsletter, show chairperson,
and four (4) at large directors. The directors shall hold office for a period of 2 years, two
being elected each year, by popular vote at the annual election of officers. The newsletter editor, appointed by the president, shall serve
at the discretion of the Board of Directors. Section
II The officers of this organization shall be president, vice-president,
secretary, and treasurer. One and the same person may hold the offices of
the secretary and treasurer. Section III
In the event that any office or directorship shall become vacant, the
membership at its next regular scheduled meeting will fill this vacancy by
majority vote. Section IV Any officer or director whose absence impairs the operation of
the society shall be suspended as an officer or director unless he shall have
just cause for his absence. The Majority
of the Board of Directors shall determine just cause, after such officer has
been given an opportunity to be heard by the Board of Directors. A vacancy so
occurring shall be filled as provided in Article II, Section III. Article III Duties of Officers Section I
President
The President shall supervise the executive affairs of the organization
and make an annual report to the general membership. The president will preside
at all meetings of the organization and shall be chairman of the Board of
Directors. He/she shall be an ex-officio member of all committees without power
to vote except in the case of a tie. The President will not chair the nominating
committee. The President shall appoint a Corporate Agent. Section II
Vice-President
The Vice-President will perform the duties of the President in his/her
absence. The Vice-President shall be the program chairperson. Section III Secretary
The Secretary shall keep minutes of the regular meetings and the meetings
of the Board of Directors. The
Secretary will be responsible for all official records and shall perform such
other duties as may be assigned by the President or the Board of Directors. Section IV Treasurer
It shall be the duty of the Treasurer to receive and disburse all funds
of the organization and to keep an accurate account of all receipts and
expenditures. He/she shall make a report at each regular meeting of the
organization. The Treasurer shall render a complete report of receipts and
disbursements for the year at the Annual Meeting. The Treasurer shall pay all bills at the direction of the
President or the Board of Directors. The Treasurers books shall be open for
inspection at all times by the Board of Directors. Section V Newsletter Editor
It shall be the duty of the Editor of the newsletter to furnish
notification of meetings and news of the organization and federation(s) to the
membership, exchange newsletters with other societies and other persons who from
time to time request this. Sufficient
funds shall be set aside to cover the necessary expenses of the newsletter.
Article IV Board of Directors Section I
It shall be the duty of the Board of Directors to carry on the purposes
of the organization within the provisions of the articles of incorporation and
the by-laws. Section
II
The Board of Directors shall have general charge of management and
control of the affairs, funds, and property of the organization. Section
III
The Board of Directors shall meet for the transaction of business at
least once every four months or at any time the President or three (3) members
of the Board request such a meeting to be called. Section
IV The Board of Directors, through the President, shall render an
annual report at the annual meeting. Section
V
Fifty percent (50%) of the Board of Directors shall constitute a quorum
thereof, and the majority of those present shall rule. Any proposed expenditure
that exceeds two hundred fifty dollars ($250.00) will be brought before the
Board of Directors for consideration. The Board of Directors shall then make
its recommendation for or against the expenditure to the general membership
at the regular meeting. Final approval of the expenditure shall be submitted to
a majority vote of the general membership. Article V Committees Section I
The President shall decide upon the committees deemed proper and
necessary to fulfill the objectives and purposes of the Society. Section II
All committees shall be appointed by the President. Article VI Meetings Section I
The annual meeting of the Society shall be held during the month of
January of each year at such place as may be designated by the Board of
Directors. Section II
General meetings of the organization shall be held monthly.
Meeting date, time, and place will be determined by the Board of
Directors. Section III
Special meetings of the organization may be called by the President,
Board of Directors or twenty percent (20%) of the members in good standing. Section IV
Twenty percent of the membership (in good standing) shall constitute a
quorum for the transaction of business at any general meeting of the
organization. Article VII Nomination and Election of Officers
and Directors Section I
The election of officers and directors of the organization shall take
place at the November general meeting. Officers
and directors shall be installed at the Annual Meeting in December. Section II
Three months prior to the annual meeting the President shall appoint a
committee of three members in good standing as a nominating committee.
The President will name one to be the chairperson. The nominating
committee shall nominate one candidate for each office to be filled at the
annual election. Nominations may be made from the floor by any member in good
standing at the election meeting. Section III
The nominee receiving the greatest number of votes for any given office
shall be elected thereto. In the
event of a tie vote for any office, the outgoing President shall decide the
election for that office. Said
President shall vote only in the event of a tie. Section IV
The offices to be filled through vote of electorate are (1) President (2)
Vice-President (3) Secretary (4) Treasurer and (5) such Directorates as may be
vacated at the annual meeting by expiration of term of office. Article VIII Dues Section I
The dues of respective membership shall be: (A) Single Membership$15.00
per year, (B) Family Membership $20.00 per year, (C) Student Membership $10.00
per year, each payable on January 1, in advance and in full. A. Any member who fails to pay the appropriate dues after three months shall
be automatically suspended from membership. B.
It shall be the duty of the Treasurer to submit to the newsletter editor
a written list showing all members who are in good standing as of March 31, so
the Editor may update the address list. C.
Any member suspended for failure to pay their dues may be reinstated by
action of the Board of Directors upon specific request of the suspended member. Article IX Amendments By-laws or
articles of incorporation may be amended at any general or special meeting of
the organization by two/thirds of the members present provided there is a
quorum. Notice of the proposed
change shall be given by publishing said proposed amendment in the KYANA
Gemscoop prior to the meeting in which the change is to be considered. Article X Upon the Dissolution of the KYANA Geological Society, any funds
remaining after all bills are paid will be given to the Ben E. Clement Mineral Museum in Marian, Kentucky. If this organization does not exist, then the Falls of the Ohio
Endowment Fund will be the beneficiary. |